Those flat rates are based on the cost of a fictitious, normal business trip to the destination.
These sums are determined in advance in accordance with a published set of rules, enabling clients to assess the expected cost even before the trip actually takes place - an effective, transparent and simple method that offers advantages to all parties concerned.
(In case of trips in Germany VAT will be added to all above-mentioned prices.)
Our Rules for the Calculation of Travel Expenses
1. Calculation of the Travel Cost (Round Trip)
a. Travel by Airplane
This is how we calculate:
The cost for a
flight ticket from N�rnberg to the destination airport and back
based on Lufthansa's C class fare (total ticket price including all applicable taxes and fees)
+
A fixed amount fortransportation to and from N�rnberg airport
A fixed amount per kilometer of thedistance from the airport to the customer's site(rental car fuel cost)
b. Travel by Company Car
If the trip is made by company car the expenses are calculated using a fixed rate per kilometer of the distance between N�rnberg and the customer's site. (Our prices per km are in accordance with the ADAC's specification of costs for mid-range cars.)
If a typical itinerary requires any relevant cost not covered by the standard formula(e.g. road toll fees for long driving distances), then these are also added to the flat rate.
2. Calculation of the Flat Rate per Day of the Trip
This is how we calculate:
A fixed amount per employee for each full or partial day of a trip
+
The cost of a rental car* (not applicable if the trip is made by company car)
A fixed rate per kilometer for the distance between the hotel and the customer's site (the amount depends on whether a rental car or a company car is used)
* (We charge the rate published for a week day by Avis minus 10%.)
3. Calculation of the Cost of Accommodation
If the hotel bill is not settled directly by the customer to the hotel, then the actual total of the hotel bill including reasonable amounts for meals and telephone are added to the flat rate.
This FAQ has two sections: The first section explains how the relevant prices are calculated in detail, the second part deals with general questions.
1. Our Prices Explained
a.Travel by Airplane
Transportation to/from N�rnberg airport
The 50 € we charge cover the typical taxi fare from the home of our employees to the airport and back.
Flight
The price we charge is Lufthansa's C class fare for a flight from Nürnberg to the destination and back (ticket total price including all applicable taxes and fees).
Price / Kilometer (Rental Car)
0,25 € per km cover a rental car's fuel costs at an average consumption rate of 10 l per 100 km.
fuel consumption / 100 km = ca. 10 l
fuel consumption / 1 km = 0,1 l = ca. 0,12 €
0,12 € / km x 2 ways = 0,25 € / km
This price comprises two ways (there and back).
We charge this price / km for the distance from the airport to the customer's site as well as from the hotel to the customer's site.
We charge a flat fee of 50 € per employee and (full or partial) day.
d.Rental Car
The price of a rental car derives from Avis's rate calculation (referring to a VW Golf rented on weekdays) minus 10% of the price given there.
(This does not apply if the trip is made by company car.)
2. General Questions
a.Why Flat Rates?
Calculating travel expenses as a flat rate* allows to know the costs of a trip beforehand. Thus, flat rate pricing facilitates budgeting for our customers and lowers the amount of time going into invoice issuing and control. It is applied as of January 1, 2002.
Our flat rates are determined according to fixed and easily comprehensible rules on the basis of a standard trip from Nürnberg to a customer's plant.
c.Why Does the Customer Directly Settle the Hotel Bill?
Direct payment of our employees' hotel bill by the customer has advantages for all parties concerned: For the customer this way of proceeding saves VAT and we gain certain tax allowances by it.
Do you have questions or requests concerning our prices that you didn't find answered here? Please do not hesitate to send us an e-mail; we have pleasure in answering your questions and will extend our FAQ according to your needs: pctopp@pctopp.com
Alternatively you can also make use of the convenient form you will find on our contact web page to get in touch with us.
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Transportation to/from N�rnberg airport